A complete guide for managers, landlords and tenants on the Costa Blanca. What we document, why it matters, and how it protects all parties.
A move-in / move-out inspection is a structured, room-by-room documentation of a rental property's condition — carried out at the start and end of each tenancy. The purpose is to create a reliable, retrievable record of how the property was handed over at the start and returned at the end.
The move-in inspection (Acta de Entrega) establishes the baseline. The move-out inspection (Acta de Salida) compares the current condition against that baseline. The difference between the two determines what happens to the deposit.
Spanish tenancy law (LAU — Ley de Arrendamientos Urbanos) does not formally require a condition report — but without one, any deposit dispute comes down to contradictory accounts. A signed, dated, photo-documented report is the only reliable basis for resolving disagreements.
The move-in report documents pre-existing damage before the tenant takes possession — they cannot be charged for something they did not cause. The move-out report makes clear what changed during the tenancy and what can legitimately be deducted.
Most deposit disputes don't arise from bad faith — they arise from a lack of evidence. A detailed, signed report eliminates most disagreements before they start.
A signed, dated condition report is accepted as strong evidence in Spanish civil proceedings (juicio verbal). It doesn't replace a lawyer — but it gives both parties a clear point of reference.
The move-in inspection establishes exactly what condition the property was in. Both parties know what the return standard should be — no surprises at the end of the tenancy.
Periodic inspections detect maintenance issues early — before small problems become costly repairs. Essential for non-resident owners.
Under Spanish tenancy law, landlords cannot deduct fair wear and tear from the deposit. But what counts as fair wear and tear — and what counts as chargeable damage?
Every inspection follows a systematic, room-by-room protocol. Nothing is skipped. Every area is photographed and assessed.
Every item is rated using a consistent condition scale:
When the landlord or manager documents the property's condition themselves, they are an interested party. In any dispute or legal proceedings, the credibility of their report will automatically be questioned.
A neutral, professional third party eliminates this problem entirely. We do not represent the landlord. We do not represent the tenant. We document what we observe — precisely, consistently, and with no stake in the outcome.
This is what gives the report its evidential value — not just what it contains, but who produced it.
Every inspection produces a professional PDF report — digitally signed, immediately shareable, and attachable to any tenancy agreement as a legal annex.
Delivery: within 48 hours by email to both parties. Express 24h available at a supplement.
Request a sample — we'll send you a real example report so you know exactly what to expect. No commitment.
We respond within 24 hours. Online booking coming soon — in the meantime, contact us by form, phone or WhatsApp.